Administration Manual - B.E.S.T. Undertaking.

(D) Spot Audit Officers/staff confirm the facts, justification given for recommendation,
price variation by the Asst. General Manager (Civil).
In case of any doubt, the matter is referred to the Asst. General Manager (Civil) for
clarification.
Asst. General Manager (Civil) sends Tender copies to Asst. General Manager (Audit)
for information.
Asst. General Manager Civil put up the proposal to incur an expenditure for approval
of the competent authority for the Civil works to be carried out in the various zones of
the Building Department. He also works out estimated expenditure for the proposed
Civil work and sends to Asst. General Manager (Audit) for his scrutiny and
recommendation of the Competent Authority.
While scrutinizing the proposal Spot Auditor and his Assistant Officers visit the sites
to confirm the necessity of the proposed civil work and tender items to be executed for
such civil work. He submits his observations/ recommendations to the Asst. General
Manager (Audit).
2.5.2 After getting approval of the competent Authority Assistant General Manager (Civil)
invites the tender/quotations for the proposed civil work. Copies of the tenders are also
sent to Asst. General Manager (Audit) for information.
2.5.3 The tenders are invited considering “General Condition of the Contract” and “Schedule of
Estimate” prepared for civil work. These Schedule of Rates and General Conditions of the
Contract are approved by the General Manager from time to time.
2.5.4 Asst. General Manager (Civil) after finalizing the tender put up the
proposal for scrutiny and recommendation of Audit for getting approval of
competent authority to award the contract under section 460(K) of the
M.M.C Amendment Act 1888.
2.5.5 Spot Auditor and his Assistant officers while scrutinizing the tender
checks -
a) whether proper administrative sanction for the tender has been
obtained;
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