Administration Manual - B.E.S.T. Undertaking.

2.3 LOCATION:
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v) bills are verified and certified for payment at the appropriate time.
Whereas 100% bills are verified and certified for payment, special
assignments carried out as directed by the ASST. GENERAL
MANAGER (AUDIT) and Management, all other activities, works,
materials referred to in the foregoing clauses are test checked, the
percentage of which is fixed by the ASST. GENERAL MANAGER
(AUDIT) from time to time, with the approval of the General
Manager.
The Spot Auditor and his Assistant officers are required to work at all depots, offices,
workshops and generally at all work sites, areas and premises served and occupied by the
Undertaking to carry out Spot Audit or special assignments/investigations etc. entrusted to
them by Management.
2.4 ALLOCATION OF WORK:
The Spot Auditor and his staff are at call for work in any department at various
premises of the Undertaking from time to
time as instructed by the ASST. GENERAL MANAGER (AUDIT). The nature of
duties being such it is not possible to prepare any programme of work in advance for
the ensuing year. The working programme of this Section is on a day-to-day basis
depending upon Undertaking’s works in progress through out Greater Mumbai. The
allocation of work to the Spot Auditor and his staff is as under:-
(a) Checking of all measurements of civil works including electrification at
sites during the progress of works;
(b) Scrutiny of proposals in respect of extra items, excess quantities,
rebates, etc. pertaining to civil, electrical and other works;
(c) Checking Running bills preferred in respect of civil, electrical and other
works including reinstatement of trenches, cleaning contracts and
other bills for small contracts;
(d) Checking of labour and materials at sites of work and certification of
ESI payment;
(e) Taking test checks at various Chowkies, Auxiliary stores, Sub-Stores
etc. of cash, stock and attendance of staff;