Administration Manual - B.E.S.T. Undertaking.

1.5.21 In case of heavy item such as stock of cable items at Kussara Stores and
some items at Workshop Stores are verified in alternate year.
1.6. RESULTS OF STOCK VERIFICATION:-
1.6.1 After discrepancies have been accepted by the M.M. Department, the
results of the verification should be posted on the Bin Card as under:-
When a physical stock of a Store item verified by actual count,
weighment or measurement tallies with the stock as mentioned on the
Bin Card, the Stock Verifier/Audit officer will make entry in Stock
Verification Stamping (Form B) as “Stock verified and Found Correct”
with his Check No. and date.
1.6.2 In case where the actual stock is found to be in excess of the bin
balance, Stock Verifier/Audit officer will make an entry in Stock
verification on Stamping (Form B) as ‘Excess Quantity.’ with his Check
No. & date.
1.6.3 Where the actual stock is found to be less than Bin balance, Stock
Verifier/Audit officer will make an entry in stock verification stamping
(form B) as ‘Short Quantity.’ with his Check No. & Date.
1.6.4 Simultaneously for these excesses and shortages detected by the stock
verifier/Audit Officer, he will issue Stock Verification Sheet (Form A)
which should be serially numbered, signed and dated by the Stock
Verifier/Audit Officer.
1.6.5 Where satisfactory explanation in respect of deficiencies are not
forthcoming order of the General Manager are then obtained by the
AGM(M) either to write off those items with the approval of the BEST
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Committee or to recover the value of the deficient items from the persons