Administration Manual - B.E.S.T. Undertaking.

7) Two separate lists of ‘eligible’ and ‘non-eligible’ wards are
prepared and AGM(P)’s sanction is obtained to award
scholarship to ‘eligible’ student children and not to award
scholarship to Non-eligible student children for the reason
mentioned at Sr.No.6 above.
8) After AGM(P)’s approval the lists of eligible members of staff
alongwith the details of tuition fees are forwarded to various
heads of the departments.
9) Attendance certificates/tuition fee receipts of the
student/children for the current academic year are required to
be submitted to the concerned departments. Thereafter
payment advice is prepared and forwarded to AIA/EDPM in
duplicate. The scholarship payment to the members of staff is
made through paysheet under code 019.
10) In case there is STPC (Subject to production of certificate) remark against the
employees name, the eligibility letter (corrigendum) is given from Welfare
Department after due verification of required documents.
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11) The Audited scholarship payment advices sent by AIA are entered in the
computerized list and forwarded to respective Heads of the Departments.
12) Payment code 019 list received from EDP Department is entered in
computerised list as confirmation of scholarship amount payment.