Administration Manual - B.E.S.T. Undertaking.

I] Maintenance of Inward Control Register.
• To put the date and serial No. on the documents received in the P.F. Dept.
• To note the date, Sr. No. and name of the concerned employee the
description of the document in the Inward Control Register.
• To distribute the documents to concerned clerk.
• To note the action taken by the concerned section clerk i.e. closing of item.
• To prepare monthly statement pertaining the cases received in the month,
cases settled in that month and no. of cases pending at the end of the
month.
Dispatch cum Typist ( 1 No.) deals with :
1. All work pertaining to receiving of dispatch & forwarding of dispatch to
various dept.
2. All typing work.
3. Making entries of service termination slip in termination register.
4. Making entries of P.F. refund bill & gratuity bills in respective register.
5. Maintenance of register for NRW bills forwarded to Audit / Cash dept.
P.F. Loan / Investment Clerk ( 1 No.) deals with :
P.F. Refundable Loan:
a) Check all forms i.e. Employee’s Check No., p.s. No. Name, Depot
code, employee’s & officer’s signature.
b) Arranged forms as per Depot code i.e. 01,02,03 etc.
c) From each Depot code, arrange forms as per check No. wise i.e.
Ch. No. starting from 0 (driver) then Ch. No. starting from 1
(conductors) then Ch. No. starting from 2 (Adm. Staff) etc.
d) Entered in computer, day to day.
e) Send weekly report to EDP (on Monday) for sanction.
f) After receiving sanctioned copy from EDP paste the sanction slip
to each form & check it. Write down the sanctioned amount on
form and sign the form.
g) Send summary & sanction form to Cash Dept.
h) After that separate the cheque payment & Cash Payment.
i) Send these cheque payment & Cash payment forms to Audit with
summary.
j) After audit, all forms (cash payment, received from audit sent to
Cash Dept. with summary.
Investment:
a) Making entries of new investment in Register.
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