Administration Manual - B.E.S.T. Undertaking.

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Development and Implementation of Financial
Accounting System was started in the year 1993-1994.
The work of the following Sections is computerised:
(i) Ledger Sections.
(ii) Income Tax Section.
(iii)OA OB Section.
(iv) E.S.I. Section
(v) Housing Section
(vi) Commercial Section (Partly done)
The processing of these sections is done on the Novell Netware
LAN system.
The computerisation of the work of the following Sections is
under process:
(i) Commercial Section (Partly done),
(ii) P.F. Section.
4.1.2.2.2. Cash Department:
The Novell Netware LAN System is installed in the
Cash Department in May, 2000. The computerisation
of all the sections namely Investment, Payment and
Receipt is completed. Connectivity between the Cash,
Accounts and Provident Fund Departments is
established. The data is being exchanged among these
departments easily.
The details are given below :-
A. PAYMENT SECTION
a. Drawing of Cheques (Undertaking) : Cheques Drawn
Register, printing of cheques on printer, cheques issued
Book, cheques cancelled Book, advice to Department for
cancelled cheques, identification note to employees about
readiness of payment, cheques on hand, cheques
reconciliation (monthly basis), covering letters for
remittance to outside parties and query option to answer
enquires from outside parties or to find out correct
information with insufficient details.
b. P.F. Payment : Printing of refundable loan cheques, printing
of non-refundable loan cheques, cheques drawn register,
program of 90% PF and 10% PF refund, Gratuity, cheques
on hand and PF cheques reconciliation on monthly basis.
c. Final Dues Section (Retirement Dues) : Ex-employees dues
& recovery Allocation Register, identification note – to
intimate employees about readiness of payment, monthly J/E
Advice to CA regarding recovery & payment through final