Administration Manual - B.E.S.T. Undertaking.

CHAPTER – 3
FUNCTION OF THE EDP DEPARTMENT
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1. As the name of the department suggests, the EDP Department was established
as the Electronic Data Processing Department, in the year 1968. The software
required for all the centrally processed systems was developed in-house. The
Systems of Material Inventory, Electricity Billing, Payroll and allied systems
like Provident Fund, Income Tax etc., Ticket Accounting, Daily Vehicular
Return and Tyre Statistics were being processed at the EDP Department,
Backbay and its zonal computer centres. Out of these centrally processed
systems, the Ticket Accounting System, Daily Vehicular Return System have
now been transferred to the respective user department, with the
implementation of On-Line Ticket Accounting System and other On-Line
systems for Traffic, Transportation Engineering Department, Stores and Depot
Time Keeping applications under depot as a unit. Tyre statistics system has
been transferred to Transportation Engineering Department at Dadar.
2. In the year 1987-88, the Personal Computers were introduced in the
Undertaking. With this began the other activity of the EDP Department as the
software development for the computerisation of the activities at the user
departments’ end. It started with the Bin-Card System and HSD Oil system for
the Material Management Department office at Dadar. This followed with the
computerisation of the activities of Transportation Engineering Department at
Depots, Traffic and Transportation Engineering monthly bulletin, Applications
of Traffic Planning, Financial Accounting System for Accounts Department
Activities of various departments namely Cash, Civil Engineering, Time
Keeping, Provident Fund, Personnel-Welfare, Legal, Security and Vigilance,
Vigilance and Meters and Relays Department of Electric Supply Branch etc.
Consumer information (CIS) system and Connection Order Processing(COP)
System for Electric Supply Branch and On Line Inventory System for
Materials Management Department etc.
3. The computerisation of the activities of any department involves the following
activities by EDP Department.
i) Studying the activities of the user departments for automation of the
departments.
ii) Detailed study and assessing the hardware/ system software requirement and
estimated costs and specifications for the required hardware software. Tender
scrutiny, recommendation etc. pertaining to computers and computer related
accessories etc.
iii) Designing the system
iv) Developing the System by designing data-base, writing programms and utility
macros modulewise.