Administration Manual - B.E.S.T. Undertaking.

a) Magathane
b) Dharavi Depot
c) Backbay Depot, 3 rd Floor
d) Oshiwara Depot
e) Gorai Depot
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1.5 Now only three E.D.P. Zonal Computer Centres are functioning at Bandra,
Mulund and Majas Depots. After computerisation of all 25 depots in the year
2004, the staff posted in shifts at E.D.P. Zonal Computer Centres is being
utilised for the trouble shooting work and for supervising the preventive
maintenance of the computer systems at depots. 25 nos. of Clerk who were
looking after the work of Daily Vehicular Returns (DVR) System are also
transferred to the Establishment of Traffic Department to make all Depot
Traffic office staff members more knowledgeable about depot computerization
system functioning at depots.
1.6 Now the computerisation in most of the departments is being done to automate
the work of the departments to reduce the duplicacy, redundancy and to
increase the efficiency of the work of the department. EDP Department is
receiving various documents from the User Department, which are required
for processing of various jobs such as Electricity Bills, Payroll, Material
Inventory etc. With the computerisation of the work of the departments, the
data of various types can be captured at the User Department or can be
generated automatically which will be edited at the source level and the errors
due to wrong data entry, wrong filling of advices etc., can be eliminated. This
result in generating timely and accurate MIS reports. This will also reduce the
requirement of data entry staff/exception attending staff at EDP Department
resulting in cutting down the establishment cost. After computerisation of
various activities of Accounts, Cash and Provident Fund Department, the
exchange of various data among these departments and the EDP Department is
being done automatically through floppies/e-mail namely salary payments
through ECS/cheques, payment of PF loan, PF non-refundable withdrawals,
Recovery of Housing Loan installment, payment of interest subsidiary, etc.
1.7 The Computerised Time Attendance System at all the Depots/Departments
will result in automation of work of respective Time Keeping Offices. For
Traffic Outdoor staff as the data of attendance is available in the online system
of Traffic Department, the work related to these staff of depot Time Keeping
offices is computerised and successfully implemented at the Time Keeping
offices of all the Depots. This work was started with Bandra depot in April,
2002 and was implemented for all depots by July, 2004.