Administration Manual - B.E.S.T. Undertaking.

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Procedure for preparing the Final Bill : On receipt of the
service termination slip from the department which is
duly noted by the establishment section of the Time
Keeping Department, final bill is prepared.
Final bill should be prepared within 5 working days after receipt of
service termination slip from Dept.
In order to minimise the mistakes/ queries & for preparation of
Final dues bill correctly Instruction No. 28 dated 5/8/1996 has been
issued vide note no. STK/1033/777/96, wherein a check point listing has
been included, which is to be attached with the final bill and the gratuity
bill. The final dues bills & gratuity bills without enclosure of check
points list will not be released for payment by Audit.
Check-points:
Bill on receipt of S.T. Slip only.
Name, Ch.No., P.S.No., as per record with Time Keeping
Department.
D.J and on the basis correct length of service.
Reason of separation and also S.O. number in case of dismissal.
Leave Record is carefully closed for recovery of excess payment
due to absence/ without pay leave etc.
To check pay-card (workout card) and unpaid wage advice to
confirm the unpaid wages.