Administration Manual - B.E.S.T. Undertaking.

I. Entry of new BCR or Administrative Sanction
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On receipt of BCR copies and sanction I.D., new folio is opened in
the temporary sanction file (under ADD option) with designation,
grade, No. of posts and validity period.
II. Appointment papers/Engagement forms
On receipt of appointment papers/ engagement forms, vacancy
given is checked (whether temporary or permanent).
Then it is also Checked if duplicate engagement forms were
received (from the entries made earlier).
The following facts are then confirmed-
i) Vacancy already exists on record (whether temporary or
permanent).
ii) Date of vacancy is prior to date of engagement or
appointment (in case of sanction, period of sanction is also
checked)
iii) Check the sanction, if the vacancy has lapsed prior to
filling
up.
Vacancy is then filled and engagement entry is made in respective
department as regards check no., paysheet no., name, sanction
period, grade and pay scale.
Appointment papers/engagement forms are noted and sent to
respective paysheet/ Time Keeping division for advising payment
by way of payroll advices to EDP Department.