Administration Manual - B.E.S.T. Undertaking.

vii) On expiry of the date for issuance of tender forms,
the list of tenderers is obtained from the Cash Department
who has paid the EMD. The tenders are opened on the
notified date in the presence of the Representatives of the
Accounts Department, Welfare Department and the
tenderers who are present. The particulars of the tenders,
so opened, are being recorded in the Tender Register by the
Welfare personnel, including the tenders which are found to
be non-eligible for any reasons. Signatures of the
Representatives, Officers of the Welfare Department,
Accounts Department and the tenderers present are
obtained on the tender register after opening the tenders.
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viii) The applications/tender forms are scrutinized to
ascertain whether the tenders submitted are in accordance
with the terms and conditions. After scrutiny of all the
tenders, a proposal is prepared and forwarded to the
Management, through the Tender Committee Members and
Audit Department, for approval and sanction for awarding
of contract to run the concerned canteen. Three separate
Tender Committees have been formed for recommendation of
tenders received in respect of Depot/Workshop Canteens,
Receiving Station Canteens and Bus Station Canteens as
follows :-