Administration Manual - B.E.S.T. Undertaking.

200
In case of labour/employees engaged by Civil Contractors to carry out the
work of construction awarded by Building dept, ESI compliance/formalities are
carried out by ESI Section of Accounts dept. with the co-ordination of Building
Department. The working of ESI Section is enlisted as under :-
Sup.(P) - 1
1. Copy of work order is being received from AGM(C)'s office as and when
contract is awarded to the contractor .
2. Whenever there is new Contractor cyclostyled note has to be sent to the
concerned zone in charge requesting them to ask the said contractor to comply
with the ESI formalities - File maintained.
3. Contractor fill up the declaration forms along with the return of
Declaration form (three copies) in respect of employees engaged by him for the
work in question and submit the same to ESI Section. After scrutinising the said
forms and after making entry in the register ESI Section submit the said forms to
the Manager, Local Office Colaba, ESIC, Colaba, Mumbai 400 005. ESIC give us
one copy of return of declaration form as an acknowledgement - File maintained.
If the forms are not submitted by the contractors in time and if there is
considerable delay then in that case contractor has to give letter, addressed to the
Manager, Local Office Colaba, ESIC, Bombay 400005, stating therein reason for
late submission of declaration forms.
4. After 8/10 days, ESIC allot insurance numbers to these labours and they
issue us temporary slips and those temporary slips are to be handed over to the
contractors after taking their signature on return of declaration form - File
maintained.
5. Normally daily we receive xerox copy of attendance /wage register
duly signed by the contractor, Head of the Department and Audit Dept., In the
xerox copy of attendance register nature of work; Month; Name of the employees;
Insurance numbers of these employees, No. of days present, salary paid to these
employees; their signature and revenue stamp, if necessary, are to be verified
with the original attendance/wage register. Contractor should submit xerox copy
of attendance register to the ESI Section on or before 10th of following month and
whenever attendance is received after 10th or so for any month, penalty and interest
is charged for the same.
6. As soon as we receive copy of attendance/ wage
register, after giving our reference no. we feed all the
particulars mentioned in the attendance register in
computer and after feeding all the information in the
computer, ESI recovery advices are being sent to the
concerned zone in charge to make ESI recovery from