Administration Manual - B.E.S.T. Undertaking.

1) Attend remittance files received from Cash North and South Zones.
2) Check the refund advices received from
department concerned with the registers.
3) Prepare refund bills.
4) Note the voucher nos. and post them in the register.
5) Prepare JE's for forfeiture/ adjustments etc.
6) Reconcile EMD/SD/ESD payments/receipts monthly.
7) Attend enquiries of contractors.
8) Keep correspondence with outside parties.
9) Refund advices are referred back in case of discrepancies.
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10) The printouts are to be taken of various
statements for auditing purposes. Particulars regarding
voucher nos. are to be updated.
11) Daily receipts are to be tallied with receipt day book. To enter JE Nos. of
OB Memo and forfeiture of EMD/SD in the respective register.
Supervisor – Establishment:
A) Appointment:
A person come with a I.D. note from Personnel Dept. where his name,
designation and Check Nos. are given.
i) To post him/her in a section as per CA’s instruction.
ii) To issue him/her time card
iii) To accommodate the person against vacant vacancy
iv) To note his particulars in staff Record Register
v) To update on roll position.
B) After 10/15 days we receive Appointment papers from Personnel Dept.
i. To take all the particulars on staff Record from
appointment papers i.e. to note his starting salary, date of
joining, designation, date of birth, accommodated against
vacancy, Superannuation, Date, Caste, Residential Address
etc.
ii. To prepare his S.R. file and file the papers.