Administration Manual - B.E.S.T. Undertaking.

and other necessary documents received from various
departments, refund bill is prepared. If an retired
employee does not pay the rent same is recovered from
this deposit. Forfeiture of deposit is done by this
clerk. The advice is received from Estate Dept. on the
basis of these advices an entry is done in deposit register
and after audit of the same an advice for passing JE is
forwarded to JE Section. Calculation of rent and Rent bills
(OB Memo) apoprox. 150-200 in case of ex-employees are
prepared and printout is taken monthly, certifying account
codes in respect of rent. Attending cash remittance files
for verifying amount deposited regarding initial deposit
and allotment deposit of deposit register – South & North
(A/c 155) attending enquiries, update the printout
(yearly). Reinstated cases are attended by this clerk. If
an employee is reinstated after dismissal, cancellation of
OB Memos in respect of rent recovery is done and advice
for paysheet recovery is given. If he is not reinstated the
recovery is made through FB/OB Deposit. For refunding
allotment deposit necessary advices such as Bldg. Report,
Electricity Bill report and Suppl. F.B. are required if such
reports are not available then separate list for want of
Bldg. Report, Electric Bill cases are forwarded to Est.
Dept. for follow up. Reconciliation of Account Code 155.
To attend Final /Suppl. Final Bills of all ex-employees. To
attend enquiries regarding Staff Quarters.
Clerk - 2
183
Attending computer maintenance work of all Sections and co-ordinate with
the Contractor. Attending cash remittance files in respect of account code 152 and
605. Noting of JE's and vouchers in respective registers such as B/R, R/R, OBD
Register etc. Preparing monthly allocation statement, preparing arrears statement
of rent recovery and forwarding to Welfare, Estate, Personal, Maint. (South)
(North) etc. This statement is forwarded by 10th of every month. At the time of
Auction, bidders deposits certain amounts with us and the advices of the same are
forwarded to this section. On receipt of such advices an entry is made in the
outward bill deposit register (Account 152) OBD adjustment statement prepared
and sent to JE Section for preparing JE. Carry forwarding of B/R register and