Administration Manual - B.E.S.T. Undertaking.

3) After receiving the Abstract from DIA, to prepare Marathi copy of Abstract
and check the same with English copy.
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4) After receiving the Abstract from MCA, Forwarding the Abstract (English
& Marathi copy) to SECY/ GM/SECY alongwith Committee Note for G.M.'s
approval, and for signature of two Committee members.
5) After passing BCR of the said Abstract, to prepare Abstract for Government
Printing Press and forward the same with covering note to the Director of
Government Printing Press to publish the same in Government Gazette.
6) To remove ledger print out quarterly of Revenue Accounts and Balance
Accounts , checking and modifying the same.
7) Updating the system with new Account Codes, description as per instructions
from SEDP.
8) Updating the Revenue expenditure Accounts with the Revised Budget Grant
for the current financial year and checking the printout with budget book.
9) Preparing all closing Statements and closing Journal Entries and checking the
same.
VARIOUS CLOSING J/Es
a) Property Insurance Fund
b) Thirty Party Insurance Fund
c) M.V. Third Party Insurance Fund
w) Electric Supply Contingencies
Reserve Fund
e) Fidelity Insurance Fund
f) BEST Staff Amenities Fund
g) Obsolences of Stores
h) Cost of Bus Tokens and Passes
i) Accrued Interest
j) Excess/shortage Stores Stock
k) Depreciation and Addl.
Depreciation
l) Assets written off during the year
m) O/c provision
n) Tele-communication
o) I.T.O.
p) Payment & Debits awaiting Corporation sanction.
q) Unexpended amount of o/c provision
r) Prior Period Adjustment Account
11) Checking of all working statements (E-1, E-2, E-3, E-4, E-9, E-13), Actual
expenditure statement with the final Trial Balance.
12) Preparing Statement of Accounts manually i.e. E-1, E-2, E-3, E-IV, E-V, E-9, E-
13, alongwith allocation statement of General Administration in English and Marathi.