Administration Manual - B.E.S.T. Undertaking.

3) To load daily remittance files of South division and to take a printout of the same.
4) Checking the printout with original files and modifying the entries for subsidiary
account codes.
5) Punching of Remittance files Cash North Division
6) Checking printout with original files
7) Maintaining daily the movement register of Remittance files.
8) Punching of Vouchers when number of vouchers are more on a particular day or on
absenteeism.
9) Taking printout of vouchers and checking the same in absenteeism.
Clerk 3 :
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1) Cross checking & verification of collection /Remittance files of Cash Dept.
South & North for A/c Code no., description, summary etc. and to inform the same
to concerned Departments for corrections if any.
2) All receipts in respect of E.S. Bills, Traffic earnings from passengers,
Consumers Advisory and Sales Services, Advertisements, Deposits from consumers,
contractors, employees etc., Meter connection fees, service cable charges etc. are
booked in General Ledger through Receipt Day Book. The receipts of the
Undertaking are booked under three divisions i.e. General Administration, Electric
Supply and Transport.
3) The total cash collected is entered in cash collection Book of Cash Dept. and
the same is banked at the earliest through pay-in-slips.
4) Verification of cheque/cash pay-in-slip with the pay-in-slip memo of each
collection file of Cash Dept.(South).
5) Checking validation report of Receipt Day Book with collection files
6) Checking of entries in Receipt Day Book of various receipts advices
received from Cash Dept., Consumers Dept., M.M. Dept. Scrapyard & Ticket &
Cash Dept.
5) Taking summary totals account codewise (Remittance advices)
6) Checking validation printout of receipt day book.
7) Punching following advices -
a) Traffic Advices
b) Weekly collection advices
c) Oshiwara Scrap advices
d) Cancelled Cheque advices