Administration Manual - B.E.S.T. Undertaking.

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4) To check the Annexures received from various Tax deducting
Departments alongwith Daily Printout and to solve the discrepancy if any.
5) To feed the Annexures in the computers.
6) To make followup of the non-received Annexures with concerned
Departments (Telephonically as well as through DL).
7) To take printout of TDS Certificates and check with Ledger printout.
8) To send the TDS Certificates to Correspondence Dept. after the same are
signed by Officer and stamped. These certificates are to be dispatched to
the concerned Contractors/Sub-Contractors and Professionals.
9) To maintain record of amount of TDS recovered from BEST Undertaking
by outside parties. The TDS Certificates received from various outside
parties, who have recovered TDS from the BEST Undertaking are noted in
a register, a JE is passed and the amount of TDS is debited to Account 733
– BMC TDS Receipts. Since, the Undertaking is exempted from
deduction of TDS, the TDS Certificates received from outside parties are
sent to BMC to claim refund from Income Tax Authority. Whenever we
received refund of TDS from Income Tax Authority BMC the amount is
credited to Account 733 BMC TDS Receipts.
10) To take out circular informing all the Departments as and when rate of
TDS and Surcharge is changed.
11) To file quarterly e-TDS Return with NSDL on GD for Contractors/Sub-
Contractors & Professionals.
Clerk No. 2 :
This Clerk deals with work of TDS under the Works Contract Act. The nature
of work is similar to Clerk No. 1 (Sr.No. 1 to 8). Earlier there was no TDS Return as
far as TDS under Works Contract Act is concerned (upto 31.03.2005). After 1 st April
2005, due to introduction of VAT, the Clerk is required to carry out the following
work.
1) To issue TDS Certificates to the concerned Contractors in Form No. 402 ,
earlier it was in form No.40.
2) To send a statement in form No. 403, in duplicate to the authority having
jurisdiction over the contractor. In case the contractor is non-registered
one, the duplicate statement is to be sent to respective Jt. Commissioner of
Sales Tax (Administration) in whose jurisdiction the Contractor concerned
has his business within 20 days from end of the month for which the
statement relate.
3) To maintain a record of TDS deducted and paid in form 404 on the basis
of which an Annual return is to be submitted in form no. 405 to the
concerned Jt. Commissioner of Sales Tax (Administration) in whose
jurisdiction the employee carry on his business.
Computer Programme for Form No. 402 and 403 is already developed by EDP
Dept. Computer programme for Form No. 404 and 405 is being developed in due
course of time.
Clerk No. 3 :