Administration Manual - B.E.S.T. Undertaking.

Preparing cost statement in respect of Work In
Progress Job :-
163
Cost of Job which are incompleted in the earlier year and closed during the
financial year same are capitalized in the books of accounts through Journal
entry.
The location code which are incomplete at the close of the year list of such
location code with amount is prepared from EDP statement, same is shown as a
work in progress in the balance sheet. Statement of Work In Progress are get
certified from the concerned dept., and certified copy produced to MCA dept.
audit purpose.
Sorting of job sheet and material requisition every month. Maintaining movement
register for requisition forwarded to concerned staff. Closing job at the time of
closing of accounts.
CLERK NO.8
Material Finance Cost Statement :-
Account department receive summary of material issued to various dept. from
EDP dept. every month along with material requisitions. This statement shows
expenditure of material issued department wise and activity wise. On receipt of
these statements details are checked , whether proper account is punched, any
abnormal amount is shown, against wrong activities i.e. punching of revenue
activity against capital expenditure etc.
After scrutinizing and rectifying such discrepancies Journal entry in respect of
material issue under revenue expenditure and capital expenditure is prepared.
Accordingly in the books of accounts various capital and revenue activity are
debited and equivalent amount credited to stores account.
Preparing of cost statement in respect of sale proceeds of scrap buses and motor
vehicle. (Transport and Engineering dept.)
Dispatching the statement of material issued to concerned dept. for verifying the
expenditure at there end.
Reconciliation of stores stock balances and reporting the same to AOMM dept.
every month.
Petrol issue Statement of A & B grade Officers :-
Checking of Personal Requisitions in respect of Petrol issue to ‘A’ and ‘B’
grade Officers . These requisitions are arranged check no. wise and forwarded to
Audit dept. every month along with Petrol issue statement of ‘A’ and ‘B’ grade
Officers.