Administration Manual - B.E.S.T. Undertaking.

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Every day material requisitions Cr/Dr are received from various departments
.
Location Codes, Activity Codes, SD Codes written on the requisitions are
checked, and after checking the requisitions lots are prepared and
forwarded to EDP Dept. for punching as and when received. Closing
advice for the requisitions is forwarded to EDP Dept. up to the 5 th of the
following month .Any discrepancy noticed in the requisitions is informed to
concerned dept.
On the receipt of reply, necessary correction is made in the requisitions.
Preparation of Statement of 171 Project wise cost statement.
Sorting of job sheets and material requisitions every month.
CLERK NO.7
APDRP (Accelerated Power Development & Reform Programme) :-
APDRP scheme has been introduced by Govt. of India from the year 2001-2002 .
Under this scheme expenditure incurred on installation of Transformers,
Switchgears, Distribution pillars and Cable network in the various substations and
receiving stations is reimbursed by the Govt of India in form of loan and grant.
The details of the expenditure incurred under the APDRP scheme is required to be
maintained separately on the receipt of advices of location code covered under
APDRP scheme from the various dept. of supply branch, same are posted in the
system and at the end of the year register of location code covered under APDRP
scheme showing expenditure activity wise against the each location is generated
from the system. There after expenditure is compiled in the prescribed format
submitted by APDRP cell of supply branch. On finalizing the said format the
same is forwarded to APDRP cell for their confirmation.
Preserving the Material requisitions and Job sheets in respect of APDRP scheme
location wise.
Maintaining register distribution pillars and verifying scrapping proposal in
respect of Distribution Pillars by receipt of sanction copy from respective
department.
Preparing writing off statement of Cable and Mains and Distribution Pillars as per
the available record.
Every month location opening and closing advices are received from the various
dept of supply and building dept. As per the location codes opening advices
location codes as well as closing advice of location codes register is maintained.
As per closing advice, list of closed location code is prepared and forwarded to
EDP dept. for processing of complete cost statements.