Administration Manual - B.E.S.T. Undertaking.

1586
5) To supervise and control use of Stationary in the Department. To put up the
proposal for stationary item.
6) To maintain Service Record Files of Officers and Staff members.
7) To maintain the account of Imprest Cash of the department. Maintaining the
register and preparing the bills and replies to queries, if any, from Audit, etc.
8) To maintain Clothing register of Sepoys and arrangement of clothing, etc.
9) To maintain Overtime register, Acting arrangement and maintain Inventory
Control Register.
10) Checking of Newspaper bills, their rates, space, etc. and then forward it to
Dy.PRO/PRO.
11) To attend the Telephone enquiries regarding the complaints/suggestions in
the absence of PRO and Dy.PRO.
12) To arrange the vehicle for Committee Meetings, and on Press Conference
day.
13) To monitor the dispatch work and attend the Office during emergency.
14) Arrange to give information during emergency to the reporter in the absence
of PRO/Dy.PRO.
15) To read the newspapers and cut the news items to be marked to
GM/Chairman.
16) To monitor the outdoor work of Newspaper Advertisement i.e. allocation of
newspaper advertisements to Sepoys/Staff members.
17) To contact newspaper offices for publishing advertisement published in
newspaper.
18) To supervise and control Video Cassette Register, etc.
19) To maintain general cleanliness and beautification of the department.
20) To check e-mails received and sending replies to e-mails.
21) Sale of BEST Story Books and maintaining records of the same.
Supervisor –1 in Grade A/GVII
1) Entries in the Advertisement Register.
2) Checking Covering letters of Advertisement/Advertisement matter given to
newspaper offices, which is received from various departments.
3) Preparation of Newspaper Advertisement Bills.
4) Checking of Newspaper Advertisement Bills.
5) Preparation of rate cut.
6) Reading Newspaper for taking out Press Cutting/ Advertisement.
7) Assistant to OA for preparation of Budget.
8) Comparing work of Administration Report and other work.
9) Entries of Video Cassettes in Register /Maintenance of Video Cassettes
Register.
10) Other work related to Advertisement.
11) To contact Newspaper Offices regarding Advertisements.
12) Out-door work for Advertisement.
13) Send Advertisement to other Department.