Administration Manual - B.E.S.T. Undertaking.

1567
Notification, Finance Department No. STA-1065/1960-XIII, dt. 03.02.1966, STA-1095/37/Taxation-2 dt.
22.09.1995 and STA-1095/Taxation-2 dt.06.03.1996 of the Sales Tax Act.
2.5 Tenderers are prohibited from making any additions, alterations in the description of articles mentioned in
the Schedule or in the column for units. They should either quote their rate for the stores described in the Schedule or
write the Word "No rate" against items not being quoted. In case the specifications/descriptions mentioned by the
tenderer are incomplete, the specifications/descriptions given in the tender, shall be binding for quality and
specifications of supply.
2.6 Offers received with hedging conditions such as ‘Offer subject to availability of stock’, ‘Offer subject to
confirmation at the time of order’; ‘Rate subject to market fluctuation’ etc. shall be ignored.
2.7 PRICE VARIATION:
2.7.1 The tenderers shall quote variable prices and should submit appropriate documentary evidence / Principal’s
price list along with details of workout including discount etc. based on which the prices are quoted. The tenderers
must submit relevant documents / revised price list alongwith detailed workouts while claiming such price variation.
2.7.2 In case price variation is desired due to variation in prices of major raw materials, used for the manufacture
of product, the tenderer should state, accordingly, in their quotation & give the date & copy of authentic document of
the rate of the raw material/s (viz. IEEMA Bulletin, SAIL Price List, Govt. price bulletin etc.) on which the quoted
price of the product is based & detailed formula/working procedure for arriving at the said price, with an illustrative
example. Further, while claiming price variation, necessary documentary evidence shall be provided.
2.7.3 Variation in price due to change in statutory levies, Octroi etc. are considered only if the tenderer
specifically mentions `Taxes & Statutory levies as applicable’ in their quotation & mention specific rates of these
taxes applicable at the time of quotation & produces necessary documentary evidence of such variation at the time
of claiming the payments.
2.7.4 No price increase will be allowed on cost of labour/overheads.
2.8 All tenders shall be submitted on the Tender Form and shall be clearly and legibly filled in ink or type
written.
2.9 Tenderer shall affix his signature with date on (a) the Tender Form / Schedule of Rates, (b) the Conditions of
Tender and Supply (c) Special instructions to tenderers & any other attached annexure/s. Unsigned tenders will not
be considered.
2.10 All corrections in the tender shall be authenticated by the tenderers, and if possible under the rubber stamp of
the tenderer.
2.11 Where the stores are supplied in standard packing, the details of the standard packing shall be indicated in
the tender.
2.12 In case of sets, the number of stores items comprising of each set shall be specifically mentioned.
2.13 If the offer is for stores to be imported specifically for the Undertaking, the tenderers shall quote the price
for delivery at the Undertaking’s Depot in Indian Rupees indicating the Cost, Insurance, Freight (C.I.F.) Mumbai
price in the relevant foreign currency and the rate of exchange applicable at the time of quoting. They should also
indicate the item-wise landed cost price in Indian currency for delivery in Mumbai at Undertaking’s Depot, clearly
indicating thereon:
any agency commission, if payable separately, with the rate thereof.
(The Undertaking would prefer to pay it in Indian Rupees).
the rate of import duty etc. and incidence thereof.
(c ) in case, if any import licence is required, the same shall be provided by the tenderer.
3. SAMPLE:
Sample if called, shall be submitted free of cost along with quotation on or before due date of opening of the
tender. If the sample is not submitted on or before due date of opening of the tender, the Undertaking will not send
any reminder letter for submission of sample and such offers will not be considered and ranked. Further, the tenderers
should give only 1 technical offer, duly backed by one sample, (no. of pieces or quantum per sample will be as per the
tender condition) for the said offer. The offers of tenderers, who give more than 1 technical offer under this tender,
will be overlooked. Sample should be sealed and affixed with label showing (a) Tender No. (b) Due Date of Tender
(c) Item No. (d) Brief Description of Sample and (e) Name and Address of the Firm. The sample costing Rs.100/- or
less shall not be returned to the tenderers. Sample costing more than Rs.100/- shall be collected by the tenderers from
the depot of the Undertaking after finalisation of the tender within 15 days from the date of Undertaking’s letter,
failing which, the same will be credited to Undertaking’s Scrap Yard for disposal. The Undertaking shall not be
responsible for the loss or damage thereof due to any reason, whatsoever, nor will it pay for sample destroyed in tests
or disposed off for the reason stated above.