Administration Manual - B.E.S.T. Undertaking.

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2.7.2 Variation in price due to change in statutory levies, Octroi etc. are considered only
if the tenderer specifically mentions ‘Taxes and Statutory levies as applicable' in their quotation
and mentions specific rates of these taxes applicable at the time of quotation and produces
necessary documentary evidence of such variation, at the time of claiming the payments.
2.8 All tenders shall be submitted on the Tender Form and shall be clearly and legibly filled in
ink or typewritten.
2.9 Tenderer shall affix his signature with date on (a) the Tender Form / Schedule of Rates, (b)
the Conditions of Tender and Supply (c) Special Instructions to Tenderers & any other attached
Annexure/s. Unsigned tenders will not be considered.
2.10 All corrections in the tender shall be authenticated by the tenderers, and if possible under
the rubber stamp of the tenderer.
2.11 Where the stores are supplied in standard packing, the details of the standard packing shall
be indicated in the tender.
2.12 In case of sets, the number of stores items comprising of each set shall be specifically
mentioned.
2.13 If the offer is for stores to be imported specifically for the Undertaking, the tenderers
shall quote the price for delivery at the Undertaking's Depot in Indian Rupees indicating the Cost,
Insurance, Freight (C.I.F.) Mumbai price in the relevant foreign currency and the rate of exchange
applicable at the time of quoting. They should also indicate the item-wise landed cost price in
Indian currency for delivery in Mumbai at Undertaking’s Depot, clearly indicating thereon:
any Agency Commission, if payable separately, with the rate thereof.
(The Undertaking would prefer to pay it in Indian Rupees).
the rate of Import Duty etc. and incidence thereof.
(c ) in case, if any import licence is required, the same shall be provided by the tenderer.
3. SAMPLE:
Sample if called, shall be submitted free of cost along with quotation on or before due date
of opening of the tender. If the sample is not submitted on or before due date of opening of the
tender, the Undertaking will not send any reminder letter for submission of sample and such
offers will not be considered and ranked. Further, the tenderers should give only 1 technical offer,
duly backed by one sample, (no. of pieces or quantum per sample will be as per the tender
condition) for the said offer. The offers of tenderers, who give more than 1 technical offer under
this tender, will be overlooked. Sample should be sealed and affixed with label showing (a)
Tender No. (b) Due Date of Tender (c) Item No. (d) Brief Description of Sample and (e) Name
and Address of the Firm. The sample costing Rs.100/- or less shall not be returned to the
tenderers. Sample costing more than Rs.100/- shall be collected by the tenderers from the depot of
the Undertaking after finalisation of the tender within 15 days from the date of Undertaking’s
letter, failing which, the same will be credited to Undertaking’s Scrap Yard for disposal. The
Undertaking shall not be responsible for the loss or damage thereof due to any reason,
whatsoever, nor will it pay for sample destroyed in tests or disposed off for the reason stated
above.