Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
Administrative
Officer Materials
Management
A-5
No. of
Posts
1551
Duties & Responsibilities
Monitoring the SRN Control Section and ensuring the timely
despatch of SRN to EDP Dept. for processing of T.R. and
giving necessary information to Accounts Dept. regarding the
purchases made during the month.
Correspondence with the suppliers for incorrect
invoices/refund of EMD/SD etc.
Co-ordination with Sectional Heads for various projects
assigned by AGM(M).
Hearing of Appeals.
Any other work that may be assigned by AGM(M) from
time to time.
1 AOMM is in-charge of various sections of Materials
Management Dept. at Colaba, i.e. Establishment, Stores-
Accounts, Registration of Firms, Petrol, Advance Payment,
Customs & Clearance and Grains Sections. Her Duties &
Responsibilities are as under:
Establishment
Section
Maintains Index of all the staff/officers of M.M. Dept. and
arranges for their Transfers/Promotions.
Prepares Annual Budget Estimate of Salaries, Wages,
Allowances, Free Travel Tokens, Bus Passes, etc. and
augmentation of Budget grants.
Prepares annual proposal for variation in Establishment
Schedule.
Following up of filling in vacancies by sending proposals
along with justifications and subsequent follow up.
Putting up proposals for sanction of O.T., Acting
Arrangements, combination of appointments, Transfers,
Promotions, Confirmation, Termination of Services,
Resignations, Revalidation of lapsed posts, etc.
Putting up proposal for Management’s sanction for purchase
of various requirements of the department and following up
the same.
Maintenance of Service Record Files of employees on roll as
well as separated employees.
Preparation of departmental seniority list
Forwarding of proposal received from all the employees of
M.M. Dept. for their requirements. For e.g. Transfer
Applications, Salary Certificates, Service Certificates, No
Objection Certificates, C.B. instalments, Meal Allowance,
Sports Leave, loan from P.F., etc.
Certifies the Final Dues Bills, Gratuity Bills, P.F. Bills, etc.
Issuing of Notices of termination of services, superannuation,
invalidation, dismissal, etc.