Administration Manual - B.E.S.T. Undertaking.

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the suppliers.
In the case of advance payment purchase orders, it is to be
ensured that materials are not returned before the cost of
the material is refunded by the suppliers.
Follow up with the under writers for settling insurance
claims.
Taking the accepted materials in stock and proper stocking in
the Depot Stores.
Duties & Responsibilities
Issue of the materials against the proper requisitions. Ensure
that abnormal quantity is not issued to the departments.
While issuing, ‘principle of first come first out’ is to be
followed.
Refund of Earnest Money and Security Deposits.
Handling of cases of Risk Purchases.
Maintenance of discipline in the section.
Development of vendors for supplying various items.
Allocation of duties to the staff working under him/her.
Overall control of Depot Stores.
OCCASIONAL DUTIES
Review of Bin cards of ‘A’ class items. Scrutiny of SV
Sheets and exception reports of E.D.P.
Reporting to Electric Supply and Building Departments
regarding abnormal consumption as well as over stock of the
items. Taking action for disposal of surplus stock after
consulting the user department. Scrutiny of computer reports.
Meeting with the Officers of the Electric Supply and
Building Departments.
Holding meeting with Stores Officers for explaining new
procedures and to solve difficulties.
Visit to storage places at various Depots once in a month.
To attend conferences.
To attend to legal matters pertaining to his/her section.
Preparing confidential reports of the staff and officers under
his/her charge.
Conducting Charge-sheet enquiries, hearing appeals.
Make changes of staff whenever required.
Plans leave Programme of officers and staff.
To perform any other duties as may be assigned from time to
time by Addl. GM/AGM(M)/CMM.
Reports to AGM(M) through CMM.
To perform emergency duties in case of emergency situations
To direct A/GVIII, A/GIX and A/GX carry out
emergency duties in case of emergency