Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
DMM(SB)
A-4
1543
No. of
Posts
Duties & Responsibilities
01 Responsibilities and duties attached to
the post of Dy. Materials Manager (SB)
in Grade A-4
The Dy. Materials Manager (SB) primarily looks after the
procurement 550 Nos. of stock items and 500 Nos. of nonstock
items and receipt storage, issue, verifications and
accounting of all the 1,600 stock items required by the
Electric Supply and Building Department and is required to
carry out the following functions:
Responsibilities and duties are divided into Daily Routine and
Occasional Duties.
DAILY ROUTINES
Forecasting of demands of stock items, determination of
Stock and Recoupment levels applicable to Depot Stores.
Directing subordinate staff as regards stock out.
Cost avoidance and cost reduction in purchase.
Reduction in inventory and improving service level.
Initiating and scrutinizing Annual Schedules and Recoupment
Slips pertaining to his/her section at the proper time.
Ensuring proper maintenance of bin cards and other records
for this purpose.
Controlling the system of reporting of quantity and quality of
materials.
To attend Tender Committee Meeting as a Secretary and
prepare notings of the Tender Committee Meeting.
To scrutinize Draft Committee Notes and GM Notes and
correct the discrepancies, if any.
Scrutiny of purchase proposals and approving the same upto
the value of Rs.60,000/-, only the lowest tenderers
Initiating Recoupment action, placing of purchase orders,
follow up of delivery schedules etc.
Avoidance of cases of double Recoupment of materials.
Receipt of materials in the Transit Stores, putting up the same
for inspection, follow up for inspection reports.
Adopting proper labeling for identifying materials under
inspection, accepted materials and rejected materials.
Suitably arranging the materials in the Transit Stores.
Drawing of SRNs in the case of accepted materials,
sending rejection memos in the case of rejected materials,
ensuring that the rejected materials are collected back by