Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1542
Duties & Responsibilities
Avoidance of cases of double Recoupment of materials.
Receipt of materials in the Transit Stores. putting up the same
for inspection. follow up for inspection reports.
Adopting proper labeling for identifying materials under
inspection. accepted materials and rejected materials. Suitably
arranging the materials in the Transit Stores.
Drawing of SRNs in the case of accepted materials.
sending rejection memos in the case of rejected materials.
ensuring that the rejected materials are collected back by
the suppliers.
OCCASIONAL DUTIES
Review of Bin cards of ‘A’ class items. Scrutiny of SV Sheets
and exception reports of E.D.P.
Reporting to Transportation Engg. Department regarding
abnormal consumption as well as over stock of the items.
Taking action for disposal of surplus stock after consulting the
user department. Scrutiny of computer reports.
To act as Secretary of the Tender Committee Meeting.
Meeting with the Officers of the Transportation & Engineering
Department. Holding meeting with Stores Officers for
explaining new procedures and to solve difficulties.
Visit to storage places at various Depots once in a month.
Visit to suppliers’ factories for inspection and collection of
samples. To attend conferences.
To attend to legal matters pertaining to his/her section.
Preparing confidential reports of the staff and officers under
his/her charge. Conducting Charge-sheet enquiries. hearing
appeals.
Make changes of staff whenever required.
Plan leave programme of officers and staff. preparation of
budget estimate and establishment schedule.
To perform any other duties as may be assigned from time to
time by Addl. G.M./A.G.M.(M)/C.M.M./M.M.
Reports to A.G.M.(M) through C.M.M./M.M.
To perform emergency duties in case of emergency situations.
To direct A/GVIII. A/GIX. A/GX & A-5 carry out
emergency duties in case of emergency situations
He is In charge of Materials Management Section, Supply &
Building and is responsible for procurement of Energy
Meters, Key Telephone System, Cement, Current
Transformers (CT) of different types, Lamps, Paints, Lead
Sheet and Lead Pipes, etc. required for the Undertaking. He is
also given assignments by Asstt. General Manager
(Materials) and Chief Material Manager from time to time.
He has power of approving the Contract Purchase proposal up
to Rs. 60,000/-. He is also required to sign the Purchase
Orders and Acceptance Letters above Rs. 25,000/-.