Administration Manual - B.E.S.T. Undertaking.

DMM(Gen.)
A-4
1541
To direct A/GVIII. A/GIX. A/GX & A-5 carry out
emergency duties in case of emergency situations.
01 He is In charge of Materials Management Department, General
Section attached to the General Depot Stores is responsible for
procurement of general items required by the various
department of the Undertaking. He procures Stationary,
Computers & its accessories, Rain Coat, Cloth, BEST Diaries
etc & assignments given by Material Manager & Asst. General
Manager (Materials) from time to time. He has power of
approving the Contract Purchase proposal up to Rs. 60.000/-.
He is also required to sign the Purchase Orders & Acceptance
Letters above Rs. 25.000/-.
Responsibilities & duties attached to the
post of Dy. Materials Manager (Gen.) in
Grade A-4: -
The Dy. Materials Manager (General) is in charge of the
Materials Management (General) Section, Dadar and
primarily looks after the procurement and issue of approx.
1500 general items required by the various department of the
Undertaking. He is responsible for timely purchases, proper
storage and issue of the items purchased to various department
as per their requirements and is required to carry out the
following functions: -
Responsibilities and duties are divided into Daily Routine and
Occasional Duties.
DAILY ROUTINES
Forecasting of demands of spares. determination of Stock and
Recoupment levels applicable to Workshop Stores. Directing
subordinate staff as regards stock out.
Cost avoidance and cost reduction in purchase.
Reduction in inventory and improving service level.
Initiating and scrutinizing Annual Schedules and Recoupment
Slips pertaining to his/her section at the proper time. Ensuring
proper maintenance of bin cards and other records for this
purpose.
Controlling the system of reporting of quantity and quality of
materials.
Initiating and progressing of tendering action through Tender
Control Unit. Inviting and opening of tenders. evaluation of
tenders. obtaining recommendations wherever necessary.
To attend Tender Committee Meeting as a Secretary and
prepare notings of the Tender Committee Meeting.
To scrutinize Draft Committee Notes and GM Notes and
correct the discrepancies. if any.
Scrutiny of purchase proposals and approving the same upto
the value of Rs.60.000/-. only the lowest tenderers.
Initiating Recoupment action. placing of purchase orders.
follow up of delivery schedules etc.