Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1539
To attend Tender Committee Meeting as a Secretary and
prepare notings of the Tender Committee Meeting.
To scrutinize Draft Committee Notes and GM Notes and
correct the discrepancies. if any.
Scrutiny of purchase proposals and approving the same upto
the value of Rs.60,000/- only the lowest tenderers.
Initiating Recoupment action. Placing of purchase orders.
Follow up of delivery schedules etc.
Avoidance of cases of double Recoupment of materials.
Receipt of materials in the Transit Stores. Putting up the
same for inspection. Follow up for inspection reports.
Adopting proper labeling for identifying materials under
inspection. Accepted materials and rejected materials.
Suitably arranging the materials in the Transit Stores.
Drawing of SRNs in the case of accepted materials. Sending
rejection memos in the case of rejected materials. Ensuring
that the rejected materials are collected back by the suppliers.
In the case of advance payment purchase orders. it is to be
ensured that materials are not returned before the cost of the
material is refunded by the suppliers. Follow up with the
under writers for settling insurance claims.
Taking the accepted materials in stock and proper stocking in
the Workshop Stores.
Issue of the materials against the proper requisitions. Ensure
that abnormal quantity is not issued to the departments.
While issuing. ‘principle of first come first out’ is to be
followed.
Refund of Earnest Money and Security Deposits. Handling of
cases of Risk Purchases.
Maintenance of discipline in the section.
Development of vendors for supplying bus spares.
Allocation of duties to the staff working under him/her.
Controlling work of dispatch Section of T-I & T-I and
Overall control of Workshop Stores.
Drawing of SRNs in the case of accepted materials. sending
rejection memos in the case of rejected materials. ensuring
that the rejected materials are collected back by the suppliers.
In the case of advance payment purchase orders. it is to be
ensured that materials are not returned before the cost of the
material is refunded by the suppliers. Follow up with the
under writers for settling insurance claims.
Taking the accepted materials in stock and proper stocking in
the Workshop Stores.
Duties & Responsibilities
Issue of the materials against the proper requisitions. Ensure
that abnormal quantity is not issued to the departments.
While issuing. ‘principle of first come first out’ is to be
followed.