Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1536
Materials Manager is incharge of the materials Management
(T-II) Section, Dadar and primarily looks after the
procurement and issue of approx. 2800 bus & workshop
spares required by the Transportation Engineering
Department. He is responsible for timely purchases, proper
storage and issue of various types of bus spares and workshop
spares required by the Transportation and Engineering
Department and is required to carry out the following
functions: -
Responsibilities and duties are divided into Daily Routine and
Occasional Duties
DAILY ROUTINES
Forecasting of demands of spares, determination of Stock and
Recoupment levels applicable to Workshop Stores. Directing
subordinate staff as regards stock out.
Cost avoidance and cost reduction in purchase.
Reduction in inventory and improving service level
Initiating and scrutinizing Annual Schedules and Recoupment
Slips pertaining to his/her section at the proper time.
Ensuring proper maintenance of bin cards and other records
for this purpose.
Controlling the system of reporting of quantity and quality of
materials.
Initiating and progressing of tendering action through Tender
Control Unit. Inviting and opening of tenders, evaluation of
tenders, obtaining recommendations wherever necessary.
To attend Tender Committee Meeting as a Secretary and
prepare notings of the Tender Committee Meeting.
Duties & Responsibilities
To scrutinize Draft Committee Notes and GM Notes and
correct the discrepancies, if any.
Scrutiny of purchase proposals and approving the same upto
the value of Rs.60,000/-, only the lowest tenderers
Initiating Recoupment action, placing of purchase orders,
follow up of delivery schedules etc.
Avoidance of cases of double Recoupment of materials.
Receipt of materials in the Transit Stores, putting up the same
for inspection, follow up for inspection reports.
Adopting proper labeling for identifying materials under
inspection, accepted materials and rejected materials.