Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
Chief Materials
Manager
A-1
No. of
Posts
Duties & Responsibilities
xvii) Maintenance of confidential records of
staff/officers and scrutiny of complaints of
suppliers and important decisions of the
Management pertaining to the department.
xviii)Responsibility of disposal of scrap materials by monthly
Auction/Sales Tenders.
xix) Attending Tender Committee Meetings and various
other meetings with the G.M./ADDL.GM., other Heads
of Departments and officers of Materials Management
Department
xx) Scrutinizing various Committee Proposals for
purchases/reporting, as per the statutory requirement,
before putting up the same for G.M./BES&T
1
Committee.
xxi) Any other duties that may be assigned by the
G.M./ADDL.GM. from time to time.
CMM is the Head of Materials Management
Department at Kussara and is responsible
for purchases, storage and issue of all types
of materials required by the Electric Supply
and Civil Engg. Departments. The following
functions are highlighted:
i) Forecasting of demands, determination of stock levels and
recoupment levels applicable to all purchases from time to
time after studying the past market position and planned
policies of the Management.
ii) Cost avoidance and cost reduction in purchases
iii) Reduction in inventory and improving service level.
iv) Initiating the policy on authorization of purchases and
selection of suppliers.
v) Controlling the system on reporting of quantity and quality
of materials
vi) Ensuring proper maintenance of records, showing
authorization of the purchases, placing of orders, follow up of
delivery schedules, inspection, receipt and accounting of
materials purchased, payment to suppliers, liquidating
advance payments, etc.
vii) Avoidance of cases of double payment or over payment
by being vigilant at various stages of payment and
monitoring the liquidation of advance payment.
viii) Review of cases of over-stocking and
stoppage of work due to materials out of
stock.
ix) Ensuring deliveries from suppliers, according to