Administration Manual - B.E.S.T. Undertaking.

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been less legal weightage for contract. No EMD is called against the
tender nor S.D. taken for entering into the contract.
5.3 Letter of Enquiry
There are certain items (though very few), which are
required as per rigid specifications, e.g. proprietory natured items,
special tools/machineries, etc. In such a case, the Indenting
Department advises Materials Management Department to send
enquiries to certain selected firms, who have successfully developed
these items. Such tenders are processed by sending letter enquiries to
these firms. The E.M.D. is generally not called against such tenders.
The tender documents are also sent free of cost. Other formalities of
opening of tender on a specified date and time, preparation of
comparative statement, forwarding file to recommending authority,
putting up proposal for approval of appropriate authority, placing
Purchase Order are common in case of this mode. There is no value
limit for this type of mode, but nature of item is the basic aspect
forces to follow this mode.
5.4 Advertised Tenders (statutory)
The tenders having purchase value more than
Rs.50,000/- are invariably advertised in newspapers (exception to this
is made only in case of proprietory natured items or items which are
manufactured by very few reputed firms). The tenders are advertised
on every Friday in various newspapers (Marathi, Gujarathi, Hindi and
English papers). These tenders are also displayed on Website of BEST
Undertaking. The enquiries are also sent to known firms/tenderers who
quoted against last tender. The items whose purchase value exceeds
Rs.1 crore are also advertised in newspapers such as The Times of
India, The Indian Express, Mumbai Samachar, Maharashtra Times,
Loksatta, etc. to get wide publicity and hence better response/more
competitive quotations. Many a times, the tenders for imported items
or special items, where few manufacturers are known, the tenders are
published in Indian Trade Journal (which is read by foreign bidders)
and also in other main city editions (Delhi, Calcutta, Chennai, etc.) of
The Times of India, The Indian Express, etc. The E.M.D. is obtained