Administration Manual - B.E.S.T. Undertaking.

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a stock item, the P.F. is returned to the indenting authority by giving
details of P.F. No., etc. for re-consideration of their requirements.
3.3 Service Contracts
The service contracts are generally advised by the
concerned departments, who need such services. There are certain
jobs, the quantum of which are very large and are not feasible to
complete with the available staff/labour force. Such jobs are carried
out through the service contracts. The concerned Engineering Section
advices Materials Management Department about initiation for
tendering action for service contracts by indicating quantities required
to be serviced/attended, job specifications, period of operation,
special conditions of guarantee/warranty etc. Tenders are processed
accordingly, e.g. contract for heavy repairs of Bus Body, resoling of
tyres, cut repairs of tyres, relining of clutch plates, maintenance of
computer systems, contract for painting of poles, etc.
4. Typical Operational Chart of Materials Storage & Purchase
System
[Chart enclosed]
5. MODE OF PURCHASES
In order to reduce the time required for purchases, specially
in case of small value items, proprietory natured items, items
manufactured by selected/restricted firms etc. appropriate
procurement modes are selected by Purchase Officers. Following are
the procurement modes commonly operated:
5.1 Cash Purchase
5.2 Telephonic Enquiry
5.3 Letter of Enquiry
5.4 Advertised Tender
5.5 Rebid Tender