Administration Manual - B.E.S.T. Undertaking.

1464
5) Ensuring upto date enteries in the various Registers of the Allotment
Section, preparations of various monthly statements/charts and
allotment positions and maintaining the Miscellaneous Bills of Staff
Quarters Registers and carrying out all allied work in this respect.
6) Reporting of Joint inspection and Bi-monthly meetings that are held in
the staff quarters, fixing up the tentative programmes of the above
meetings, maintenance of the files and Registers of these meetings in an
updated manner.
7) Cleaning Contracts - i.e. follow up of the work pertaining to the Cleaning
Contracts, such as execution of Agreement, preparation of bills and
making enteries in Registers etc.
8) To control and assign the duties of Clerk / Shop-Recorders in his
section, supervising their attendance and scrutinising their leave
applications, assisting OS Est/AOS Est in routine enquiries, ensuring
timely filing of all the relevant documents, correspondence in correct files
in such a manner that it is a manner that is easily and readily available.
They will be personally responsible for all the files, box-files and
Registers mentioned against his name in the Annexure and ensure that they
are maintained in correct and updated manner. He will also be required to
assist AOS Est on the date of allotment and carry out any duties assigned to
him in the exigencies of the work from time to time.
- 3 -
9) To receive the vacation advices from the zones, make necessary enteries
in the Register and to ensure that it is filed in the individual tenements
files.
10) To regularly follow-up and ensure that the `O.K.' certificates in respect of the
vacant tenements are received within the stipulated time and if it is not
received to bring the matter to the notice of OA Estate/AOS Estate.