Administration Manual - B.E.S.T. Undertaking.

is possible to get the actual receipt on daily basis for
entering into the Receipt Day Book as well as in ledger.
B) Payments:
The disbursement made from the B.E.S. & T. funds by
means of cheques or cash are required to be made through
Payment day book. The payment vouchers which are
initiated by the various department with supporting papers in
respect of expenditure are certified by the Head of
Department for incurring such expenditure which may either
within the budget grant or otherwise. All such vouchers are
duly Pre-audited by the Internal Audit Department and then
it is released for payment purpose. All such vouchers are
segregated in petty cash vouchers; normal cheque vouchers
and urgent cheque vouchers. Before making payment
against such vouchers, the liability is created in the Books of
Accounts. All these vouchers i.e. cash vouchers as well as
cheque vouchers and numbering to that effect is controlled
by the Cash Department. The Accounts department before
booking the expenditure scrutinizes all such payments and
find out whether it is booked under the appropriate head.
The expenditure which is related to past years are initially
booked under Payment and debited for awaiting Corporation
sanction as the grants are not available for incurring the said
expenditure. If the expenditure pertains to current year
and if the budget grant is nil or found insufficient, in that
case after the closing of books of account every year,
additional grant with the approval of BEST Committee and
Corporation as per the Sections 131 of MMC Act is obtained
to regularize the transaction. Any payments against the
deposits or any payment against retention are also posted in
the ledger by debiting the respective Deposit/Retention A/c
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and crediting to the Bank A/c. Due to computerization and