Administration Manual - B.E.S.T. Undertaking.

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6) To obtain the signature of two Committee members on the contracts entered by the
GM with the firms for approval of the BEST Committee under section 460 L (I) of the
MMC Act (as amended upto the date).
7) To enter the Notice of Motions, Notices received under Section 66 (c) of the MMC
Act, 1888, from the Corporation in the register and forward the same to the concerned
department. After obtaining the reports duly approved by the GM, the same are
required to be forwarded to the Administrative Officer (Committee) in Municipal
Commissioner's office in due period.
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8) To contact the Committee members on telephone on the day of Committee meeting
and request them to remain present for the Committee meeting.
9) To help the Secretarial Section in circulation of agenda of the BEST Committee
meeting to the members of the BEST Committee in English as well as in Marathi.
10) To distribute the diaries, calendars to the members of the BEST Committee, Municipal
Councillors in Brihan Mumbai Mahanagarpalika and various other dignitaries.
Similarly to help the Committee members in various matters as and when required.
11) The notes sent to Heads of Departments by the Secretary in respect of Arising Out of
the Discussion (AOD) of items, Point of Order raised etc. in the Committee meeting
are required to be followed up to the concerned Head of the Department in order to
reply the same to the members of the Committee by way of circulation on the agenda
of the Committee meeting as the case may be.
12) Preparation of draft letters required to be sent to the Municipal Secretary in respect of
items approved by the BEST Committee which require the approval of Corporation.
13) To supervise the work of Committee meeting on day to day basis as well as on the day