Administration Manual - B.E.S.T. Undertaking.

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4. Incomplete letters are required to be returned to the concerned department by making
entries in proper Registers & despatch books.
5. Letters returned from post office to be entered in register & sent back to the concerned
Department.
6. A.D. Slips returned after duly signed by the holder, Returned cheques by Postal
authority etc. to be sent to concerned department by making entry in despatch book.
7. Entering of un-numbered letters in the Register.
8. To prepare the franking bill.
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9. To prepare the daily dockets for post office.
10. To frank Electric Supply bills & to maintain the book for stamps.
11. Sorting of returned letters from post office.
12. To prepare gate pass for franking machine for recoupment.
13. To maintain the register, of letters received :from Ticket & Cash & Accident
Department from STC & ACS Dept.
14. To dispatch the letters of all unions except BEST Workers Union
15. To prepare the section wise U.C.P. forms.
II) INWARD SECTION :-
B) Inward Supervisor :-
1. Letters received in Correspondence Department by Regd. AD. Speed post are sorted
out by the Jamadar. These are sorted out as follows :
a) Letters returned by the Postal Authority are kept separately.
b) Confidential letters are kept separately.
c) The letters by individual names (personal names) as well as tenders,
magazines etc. are kept separately.
d) These letters are checked by the Supervisor and given to the Jamadar for
opening and to mention time on the letters and send it to concerned heads
of departments.
2. Receipts of Bank Guarantees, Personal, Confidential and VIP letters entered in the
register and send the same to the concerned Department by making entries in the
respective dispatch book.