Administration Manual - B.E.S.T. Undertaking.

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5. Letters returned from post office to be entered in register & sent back to the concerned
Department.
6. AD. Slips returned after duly signed by the holder, Returned cheques by Postal
authority etc. to be sent to concerned department by making entry in despatch book.
7. Personal letters of all departments, Materials Management's letter (I.D.) i.e. Transfer,
promotion, etc. advertisements of recruitment of candidates for various posts (on an
average 100 to 125 letters received daily)
Clerk (Table No. 2) :
1. Numbering & dating on each letter
2. Detaching, folding & registering of letter
3. Franking each letter on the machine
4. Incomplete letters are required to be returned to the concerned department by making
erttries in proper Registers & despatch books.
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5. Letters returned from post office to be entered in register & sent back to the concerned
Department.
6. AD. Slips returned after duly signed by the holder, Returned cheques by Postal
Authority etc. to be sent to concerned department by making entry in despatch
book.
7. General letters of all departments except Electric Supply & Traffic Department
payment by cheque to outside parties i.e. MTNL, MPT, SBI- Income Tax, Bank. of
India-Professional-tax. Insecticide officer, Tender deposit, Electrical Inspector. Bank
Guarantee. collector of Mumbai and employees loan cheques are sent to various
banks/offices, Housing Loan obtained by the employees from various financial
institutions (On an average daily 60 cheques & 40 letters received)
8. Return cheques are required to be sent to Inward Section to enable them to make entry
in the prescribed register, who will send the same to Cash Department.
Clerk (Table No.3) :-