Administration Manual - B.E.S.T. Undertaking.

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10. To make the entry of Agenda. Minutes, Reminder Cards etc. in the despatch book of
Committee Members.
11. Preparation of overtime statement to take sanction of Secretary & send it to STK & to
maintain record of O.T. register.
12. Arrangement of sending Depatch boxes to various Depts. of Kasara, Dadar, Wadala in
morning & to bring boxes in the evening by Sepoys.
13. To make arrangement for recoupment of franking machine.
14. To send the letters to representative unions by hand delivery and acknowledge the
same.
Functions of Outward Section - Clerks
letters.
Following common jobs are required to be carried out by the Clerks for all out going
1. Numbering & dating on each letter
2. Detaching, folding & registering of letter
3. Franking each letter on the machine
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4. Incomplete letters are required to be returned to the concerned department by
making entries in proper Registers & despatch books.
5. Letters returned from post office to be entered in register & sent back to the
concerned Department.
6. A.D. Slips returned after duly signed by the holder, Returned cheques by Postal
authority etc. to be sent to concerned department by making entry in despatch book.
Clerk of Outward Section (Table No 1) :
1. Numbering & dating on each letter
2. Detaching, folding & registering of letter
3. Franking each letter on the machine
4. Incomplete letters are required to be returned to the concerned department by making
entries in proper Registers & despatch books.