Administration Manual - B.E.S.T. Undertaking.

e) Preparation of imprest cash bills for recoupment of Rs. 29,250/- which has been split in
two sections General & tea bill.
f) Renewal of telephone directories.
g) Proper maintenance of office records in record room.
h) Scrapping of Outdated office records as per the procedure and send the same to scrap
yard.
i) Renewal of franking machine licence at Dadar & Colaba, renewal of post bag No. 192
& renewal of abbreviated address of BEST & keeping Correspondence of the same.
1221
Imprest Cash :-. G.M.'s administrative sanction has been obtained for Imprest Cash of Rs.
36,000/- & Rs. 6,000/- to Correspondence Department at Head Office & at King'sway office
respectively. Reimbursement of expenditure incurred by the various departments in respect of
tea bills, xerox, courier service, etc. is paid through this imprest cash. It is also used for
meeting the expenses incurred for postal stamps, telegrams, for paying subscription for
newspapers, issue of railway season tickets to Sepoys who are engaged for distribution of
agenda at the residence of the members of BEST Committee at their residence and other
urgent nature of expenditure etc. Proper
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account of imp rest cash amount is maintained by the O.S.Corr and he is responsible for the
same.
Franking Machines :- Correspondence Department at Head Office & at King'sway are using
franking machine for franking articles received from various departments of the Undertaking
to be dispatched through post and addressed to outside parties. For this purpose the G.M.'s
sanction has been obtained of Rs. 1,20,00/- respectively in each zone for postal deposit &
franking.