Administration Manual - B.E.S.T. Undertaking.

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date & time of receipt of letter is put on the reverse of letter. The letters received by registered
post and hand delivery are recorded in the dispatch book. Consumers letters addressed to the
G.M. & supdts. Cons. South & North are numbered and registered in a register provided for
consumers department. All Undertaking's receipts are entered in the dispatch book and
handed over to Cash Department. Records of letters received from VIPs, viz. MPs, MLAs,
Municipal Councillors, etc. kept by the inward section.
Functions of Outward Section:- Outward Section deals with the dispatch of letters received
from various departments of the Undertaking addressed to outside parties for onward
transmission. The main function of this Section is to supervise & control over the Clerks.
Jamadars & Sepoys placed under this Section in respect of assignment of Undertaking's work
& posting of various Sepoys. Besides this Section carried out following work :-
a) To distribute the work, areawise to Outdoor Sepoys.
b) To maintain Sepoys trip register entering therein No. of letters given, time in & time
out, etc.
c) To purchase postal stamps, etc. for the use of various departments of the Undertaking.
d) To arrange internal correspondence dispatch viz. DLs & yellow copies of letters, etc. to
various departments.
e) To despatch cheques to concerned banks, as well as cheques addressed to TEC.
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f) To send franking machine to General Post office C.S.T. once in a week depending
upon franking load.
g) To send letters addressed to various Union offices to their officers and also press notes
to the press concerned & to send letter to B.W.U. by hand every evening & to various
approved unions by hand in case of urgency & by post in other usual case.