Administration Manual - B.E.S.T. Undertaking.

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viii) Resolution : Resolution is in fact a motion which has been adopted by the meeting,
though the term is often. applied to a proposal submitted to meeting for it's approval.
The word 'Motion' , 'Question' ,and 'Resolution' are often synonymously used in
relation to meetings. “Resolution” is more commonly used than 'motion'. Strictly
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speaking a 'Motion' is a proposition placed before a meeting and becomes a 'Resolution' only
after it is adopted by the meeting. . A 'Resolution' is the embodiment or expression of the
opinion or decision of a meeting.
There are two kinds of 'Motions' one that requires previous notice and other that does
not. The notice must usually be given in writing, but in some cases it may be given orally.
A member may give oral notice of an intended motion either before the
commencement or after the conclusion of a business. In case of an oral notice the exact terms
of the motion, the name of the mover, the date on which it is to be moved etc. must also be
sent in writing.
recorded.
The resolution is a concise form of the proposal wherein the decision of the meeting is
ix) Amendments : An amendment is an alternative proposal to a motion already under
discussion. It may take the form of adding or omitting or substituting words or a
combination of these. It should be relevant in the question and be within it's scope. An
amendment should not contain contradictory or alternate propositions, not it nagativate
the original proposition. After an Amendment has been moved and seconded, the
mover cannot accept any modification without the consent of the seconder and the
permission of the meeting. It is the intention of a member to move a motion at meeting
and the same should be previously notified in writing to the Secretary.