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Administration Manual - B.E.S.T. Undertaking.

Administration Manual - B.E.S.T. Undertaking.

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Personal Assistant to the General Manager<br />

(PS to GM)<br />

Personal Assistant to General Manager directly reports to the<br />

General Manager and assists the General Manager as well as the<br />

Personal Secretary to General Manager in their work, which includes<br />

attending of phone calls, maintaining of diary for the General<br />

Manager, co-ordination of various discussions / meetings held by the<br />

General Manager, preparation of folder for the General Manager’s<br />

deputations by collecting data from other departments etc. Personal<br />

work of General Manager such as maintaining personal files / Bank<br />

Accounts assigned by the General Manager from time to time.<br />

In addition to this, he has to maintain Confidential Records of<br />

‘A’ Grade Officers under the supervision and guidance of Personal<br />

Secretary to the General Manager and also maintain Imprest Cash,<br />

Service Records of the staff and ‘A’ grade officers of the <strong>Undertaking</strong><br />

who are directly reporting to the General Manager. He also has to<br />

look after administrative work of the GM’s Office.<br />

Office Assistant (OA)<br />

Office Assistant in GM’s Office assists the PA to GM, PS to GM,<br />

STT and SSGM in their day-to-day administrative work. He directly<br />

reports to the Personal Secretary to the General Manager. He<br />

prepares itinerary & folder for GM’s

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