Administration Manual - B.E.S.T. Undertaking.

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physically checked with concerned list, then sealed in separate envelopes with
its Sr.No. and description of the article inscribed on it and the same are
acknowledged by Cash Department’s Supervisor or OA Cash (N). Then these
items are entered into a Unclaimed L.P. valuable Articles Register and kept in
the safe custody of the Cash Department (N) till they are required to be sent to
Materials Management Department for further disposal by Auction or sale.
Whenever these valuable articles are to be disposed off by Auction, all
the valuable articles are to be forwarded to Materials Management Department
at Oshiwara Depot and further action is taken by AMM (Sales).
However, whenever these articles are to be disposed off through sale by
inviting tenders. Tenders are invited by Materials Management Department
and on a fixed date all the articles have to be displaced to all the tenderers for
their inspection in the presence of the representatives of Cash Department,
Materials Management, Audit, Security, Lost Property Section etc. One by one
all the articles are inspected by tenderes to ascertain the weight and genuiness
of the quality of the article. Once these valuable articles are inspected as above,
they have to be kept in separate boxes duly sealed by Cash Department
Officials. Signature of tenderors and representatives of Departments, viz. Cash,
Materials Management, Traffic, Security and Audit will be taken on seal itself
to eliminate possibilities of a complaint at the time of delivery in respect of