Administration Manual - B.E.S.T. Undertaking.

1184
All the details of receipts on ‘B’ Counter is entered in B Counter
Remittance Slip Book from the receipts passed during the day.
At the closing of the ‘B’ Counter, concerned clerk prepares a challan of
the total amount received on the counter and hand over the charge of the cash
to the Supervisor on Counter No. 2. Cheques are handed over to clerks posted
for reading.
All the Departmental Remittance Slips and Challans of Consumers
Collection Centers are incorporated in a Daily Collection Book. After
confirming that all the Remittance Slips and challans have been incorporated, a
gross collection is worked out. The Gross Collection as per this Book should
tally with actual gross collection as per Main Daily Collection Diary.
A Daily Remittance File is prepared by compiling there in all Departmental
Remittance Slips, consolidated Remittance Slip of Consumers Department (North), DECM’s
Challans and Daily Pay-In-Slip Memo. After checking & certifying all the amounts on the
Remittance Slips/Challans to be as per daily collection book and the same on Pay-In-Slip
Memo as per Pay-In-Slip acknowledged by Banks, the completed Remittance file is
forwarded to Accounts Department.
Amount received in lieu of dishonoured cheques are shown separately
on the daily collection book and not mixed with the main collection.
Consolidated list of EMD Receipts is prepared and sent to Materials
Management Department as an advice.