Administration Manual - B.E.S.T. Undertaking.

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The cash flow is monitored on daily basis and in case of surplus, it's duration is
determined and in consultation with CAO&FA if it is decided to invest the fund in
STD with Banks. Following steps are followed :-
1. To contact Nationalized Banks, Private Sector & Co.Op.Scheduled Bank’s who are on
our approved list requesting them to submit banks rates. The quotes are called with
lifting of coins as part of Term Deposit or without lifting of coins for the desired
period through FAX. (The procedure to obtain bank rates with lifting of coins /
without lifting of coins has been started w.e.f. 28.03.2003) to get rid of the
accumulation of Rs. 5/- coins.
2. On receipt of bank rates with lifting of coins & without lifting of coins from various
Banks through Fax, two comparative statement showing details such as coins lifted,
rate of interest, interest amount receivable etc. are prepared.
3. Comparison is made on basis of loss of interest and coins lifted & if the same is found
to be below 10%, the offer of said bank with lifting of coins is recommended or vice-
versa.
4. On the basis of the above parameter the proposal of investment in STD with Bank is
submitted to G.M. through CAO & F.A. and AGM (A).
5. On approval of the G.M. to, prepare bill and cheque in favour of such bank is drawn
and given to the Bank. In case the offer is with lifting of coins two cheques are
prepared , one equivalent to the value of coins to be lifted and another for balance
value of surplus fund to be invested. Once confirmation about concerned bank lifting
offered quantity of coin is received from Supdt. Ticket & Cash (STC’s Office), the
balance amount cheque towards STD is handed over to concerned bank. The cheque