Administration Manual - B.E.S.T. Undertaking.

PAYMENT OF PETTY CASH BILLS AT: ( Counter No.4 )
Cash Department receives bills from Audit Department after scrutiny.. On receipt of
bills cash staff separate these bills into cheaue payment and cash payment. Cash
Voucher stamp is affixed on the cash bills and the details of employees such as Name,
Ch.No., PS No., Department, Voucher No. etc. are feeded in the computer. After
inputting above data, in computer bill vouchers are send to Accounts Department for
noting A/c Code after feeding A/c code in computer, Accounts Department returns the
vouchers to Cash Department for payment.
Various payments made by Counter No.4 :
1. LTA/ Encashment of Leave
2. Medical Reimbursement
3. Accident Compensation
4. Unpaid Wages ( by preparing bills )
5. Refund of deposit to Employees
6. Imprest Cash
7. Deputation Bills
8. Final dues payment to Ex-employees below Rs. 1000/-
9. Postal Recurring Deposit.
After receiving cash voucher bills from Accounts Department, these are sorted out in to
imprest bills and non imprest bills. Imprest bills are kept at Counter No. 4 for payment.
Identification notes are prepared for all non-imprest cash vouchers. After writing
Identification Notes, all non-imprest bills such medical bills, Accident Compensation,
unpaid wages, postal recovery payment are sorted in to three lots i.e.
(1) Bills to be kept at Head Office.
(II) Bills to be sent to Cash (N)
(III) Bills to be sent to CCR ( for various Depots ).
Identification Notes are sent to respective Departments for information of the
employee about readiness of payment. Respective Departments have to identify the
employees by affixing Department Seal and Signature.
1127