Administration Manual - B.E.S.T. Undertaking.

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The party /firm or any individual who fails to collect cheque within stipulated period of
3 months and whose cheque is cancelled is required to make an application for claiming
the dues. If payment pertains to refund of Earnest Money Deposit, the bill is prepared by
Cash Department. An entry of such fresh bill is taken against cancelled cheque in
cancelled cheque register. In all other cases such as Refund of Consumer Deposit,
Security Deposit, Payment against supply of goods etc., fresh bill is prepared by
concerned Department and sent to Cash Department through Audit. After receiving
fresh bill necessary entries against cancelled cheque is made in cancelled cheque register
and sent to Audit Department for audit verification. After audit, a new cheque is
prepared for fresh voucher.
FINAL DUES SECTION :-
Final dues Section deal with the payment of bills of separated employees :-
1. Scrutiny of final dues bills viz. Name, Amount on voucher and
cheque No.
2. Allocation of dues ( Payments/Recovery )
3. Intimation to concerned Department Heads regarding payment of
final dues bill through identification notes.
4. Statement to retired employees of details of payment made in
Final Dues, P.F. & Gratuity.
The main function of the Final Bill Section are as follows:-
1. Scrutiny of final dues Bill - Whenever any employee is separated from services of
the Undertaking ( due to any reason such as superannuation, dismissal,
resignation or death) the bill is prepared by the respective Time Keeping
Department. Final dues bill contains all information such as Bill No., Employees