Administration Manual - B.E.S.T. Undertaking.

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The receipts of the Provident Fund received at the Counter No.8 ( B Counter )
are as under :-
i) Balance of Refundable/Non-refundable Loan and interest threon paid in
Cash/Cheque by the employees.
A separate P.F. receipt Book for the Provident Fund Account is maintained. Receipts
are issued immediately on receipt of the amount. A revenue stamp of the value of Re.
1/- is affixed on the receipt whenever amount is over Rs. 5000/- The cost of Revenue
Stamp is borne by the Undertaking. All amount received by the Cash Department
directly from employees are entered in computerized cash despatch book with their
details as Employees name, Ch.No. , PS No. Department , Receipt No. date and
amount.
All amount received by Cash Department are deposited in P.F. Trustees, Savings A/c
No. 37225 opened with Bank Of India, Electric House Branch.
ii) Provident Fund Subscriptions/NCPF Loan instalment and interest on loans
recovered through Undertaking’s pay sheets and P.F. Contributions :
These are received monthly from The BES&T Undertaking by cheques drawn in
favour of P.F. Trustees. A receipt is issued to the BEST Undertaking and the
receipt entered in the P.F. Cash Despatch Book. All details of receipt are entered
in the P.F. cheque despatch book and signatures of OAR, Supdt.Cash , CA and
DIA are obtained for this P.F. Receipt. The cheque is deposited on the same day
in the P.F. Trustee’s Savings Account with Bank Of India, Electric House Branch
by separate Bank Pay- in- Slips.
iii) At the end of every month AOPF prepares a bill for Gratuity Payment of the
separated employees for the following month and sends to Cash Department. The
Cash Department prepares a cheque in favour of P.F.Trustees and is credited to
P.F.Account in the Bank Of India under separate Pay-In-Slip. A receipt is issue to
BEST Undertaking at the Counter No.6. The details in this regards are entered in