Administration Manual - B.E.S.T. Undertaking.

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name of CAO & F.A., BEST Undertaking. Old NSC’s after their maturity were
replaced by new NSC’s of the same value with release of pledged letter to Postal
Authority. The NSCs were returned when DL’s advice from AGM (C)’s office is
received. The procedure of replacement of N.S.C. as Security Deposit against Officers
Quarters has been discontinued as per DL No.AGM(C)/AOC/58417/2000 dated
4.9.2000. Therefore, after maturity of the period of existing NSC the concerned
Officer is required to deposit Rs. 1000/- in cash only. Thereafter, the matured NSC’s
is released after obtaining signatures on the printout of NSC Register and receipt duly
discharged.
Computerized annual statements showing opening balance +
additions/deductions during the year and closing balance is taken. NSC’s are
physically checked with the printout of NSC register on the last working day of the
month of March i.e. on 31 st March by the M.C.A. staff every year.
17.SALE OF APPLICATION FORMS :
Application Forms for recruitment of post of any categories are being sold at
price fixed by Personnel Department at Despatch Counters of Cash Department.
Application Forms are supplied by Personnel Department (Recruitment Section) in
advance with the covering DL stating the opening date of issue and last date of issue
of application forms. Entries of applications forms received from Personnel
Department are taken in the sale of application register as well as in computer.
Amounts towards sale of application forms is deposited with the Counter No. 8 ( B
Counter ) at the close of B Counter everyday i.e. at 15.00 p.m., Audit staff checks the
sale of application forms with printout of sale of application form register and B
Counter Remittance register. Balance Forms are returned to recruitment Section after
the date expires also monthly statement of sale of application is sent to CA.
Monthly statement showing total No. of applications sold , Amount of
application forms – Amount of VAT tax, is prepared and sent to the Accounts
Department in the first week of every month.
18. ADVANCE RECEIPTS :
Receipts are issued in advance by Supervisor of Counter No.8 in case of
payment due to us from Government, Semi Government, Local Bodies like Railway’s
, Mumbai Port Trust, Municipal Corporation of Greater Mumbai, General Post Office,
Maharashtra Legislative Assembly, Regional Central Apprentice Advisor,
Asst.Transport Commissioner Maharashtra State, Public Works Department ( PWD) ,
CIDCO etc. as per the following procedure.
Receipt in continuous stationery form are used for issuing all Advance
Receipts. Each receipt should be prominently stamped on the top ‘ ADANCE
RECEIPT ‘ . The particulars of all advance receipts issued are entered in separate
Advance Receipts Register maintained for the purpose. When payments are received
in respect of advance receipts, the date on which such payments are received is
entered in the Advance Receipts Register giving reference of B Counter Remittance
Register No. through which amount has been deposited. The date of payment is also
entered on the office copy of the respective receipts.