Administration Manual - B.E.S.T. Undertaking.

eceiving advices from Consumers (South) and Consumers (North) Department,
amount is transfer to State Bank Of India, Commercial Branch.
12.MEMO OF BANK PAY-IN-SLIPS :
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Memo is prepared in triplicate copy, after banking of Cash & Cheques
everyday. An amount in cash/cheques are deposited in the Bank under the various
Bank-Pay-In Slips. Bank Pay-In-Slips No. and amount deposited in the Bank are
written in the Memo. Likewise, an amount in Cash/D.D. in lieu of dishonoured
cheques are also written in the Memo. An amount in respect of Provident Fund, Staff
Benefit Fund, Employees Welfare Fund and Bank charges if any, deposited in Bank
are shown in the respective columns provided in the Memo. Collection date, deposit
date and No. of cheques are shown on memo. After verifying all the entries
OA(Receipt) signs the memo. Two copies of the memo are detached and forwarded
to Audit Department and Accounts Department respectively.
13.RECORDS FOR DEPUTY SUPERINTENDENT CASH
VERIFICATION/CERTIFICATION :
All counterfoils of bank pay in slips & memo book, cash in transit book, P.F.
cheque despatch book, P.F. cash despatch book, respective registers of Employees
Welfare Fund, Staff Benefit Funds are sent to Dy.Supdt.Cash II for his verification and
certification. All these records are forwarded to Accounts & Audit Department
subsequently.
14.REVENUE STAMP REGISTER :
Imprest cash of Rs. 500/- is maintained by OA(Receipt) towards Revenue
Stamps through out the month. A record of Revenue Stamps used is maintained
datewise in computerized revenue stamp register. All used stamps are checked with
the printout of Counter No.8 (B Counter) Remittance Register by Audit Department
and a bill for every fortnight is prepared for recoupment of used stamps.
15. BANK GUARANTEE REGISTER :
Bank Guarantees are being accepted towards Security Deposit towards
Tenders, Contracts etc. in lieu of cash by various Departments and are sent to Cash
Department for safe custody. All the bank guarantees are records in Computerized
Bank Guarantee Register and Manual Register and thereafter the B/G is put in the
envelope wherein register Sr.No. ( Packet No.) and all other details of Bank
Guarantees are mentioned. The envelope are kept in safe custody.
Sometimes Bank Guarantees’ periods are also extended by executing an
agreement by the party with the banker and are received by Cash Department and
same are kept in safe custody alongwith original B/G and necessary entry is also
made in the register. B/G are released and returned to the parties by registered Post
A.D. after release advice is received from the concerned departments.
16. NATIONAL SAVING CERTIFICATES REGISTER :
Security Deposit was accepted previously in the form of N.S.C., from Officers
as a condition for allotment of Officers Quarters and against Co.Op.Housing
Societies. Hire, Purchase Schemes of the Undertaking. NSC’s were pledged in the